Run your retainer business without chasing emails.
RetainSpace is one workspace for the consultants who run retainers and the clients they serve. Deliverables, requests, approvals and progress in a clean, branded place where work gets signed off without the back-and-forth.
Consultants sign up. Clients join by invitation.
Features
Everything a retainer needs, nothing it doesn't
The day-to-day of managing ongoing client work, brought into a single, calm interface.
Deliverable management
Upload work, add context for the client, and send it for approval. Each item is tracked from draft to sign-off.
Client workspaces
Every client gets their own branded space scoped to their company. They only ever see what's theirs.
Service area tracking
Organise the retainer into the areas you actually work across, like social, web and design, each with its own live status.
Request management
Clients raise requests in a structured form. No more buried email threads or lost Slack messages.
Approvals & feedback
One-click approve or request changes. Every decision is recorded, so you always know where things stand.
Secure document storage
Files live in private storage and are served through short-lived signed links, never publicly exposed.
How it works
From scattered to organised in four steps
Invite your clients
Send a secure invitation. Clients set their own password and land in their workspace.
Upload deliverables
Add work and updates against each service area, with notes that give the client context.
Track requests & approvals
Clients approve work and raise new requests. You see it all the moment it happens.
Keep it all in one place
Progress, files and conversations stay together. No chasing, no digging through inboxes.
Built for both sides
Calmer for you, clearer for them
For consultants
- Run every client relationship from one workspace
- Upload deliverables and send for approval in seconds
- Manage clients, retainers and service areas in one place
- See pending approvals and open requests at a glance
- Surface results with built-in analytics per client
For clients
- See exactly what's been delivered and what's in progress
- Access every deliverable in one organised place
- Approve work or request changes with one click
- Submit new requests without writing a long email
- Follow progress across every service area
Security
Client data, properly protected
Security isn't an afterthought here. It's built into the foundation. Every client's data is isolated at the database level, not just hidden in the interface.
Role-based access
Consultants and clients see entirely different views. Permissions are enforced on every request.
Row-level security
Each client can only ever read their own company's data, guaranteed by the database itself.
Secure invitations
Clients are onboarded through signed, single-use invite links. No shared passwords, no guesswork.
Protected file storage
Deliverables sit in a private bucket and are served through expiring signed URLs only.
Hardened architecture
Privileged actions run server-side through locked-down functions, so secrets never reach the browser.
No data leakage
Content-security headers and escaped output protect against cross-site and injection attacks.
Bring every client relationship into one place.
Sign in to your workspace, or get in touch to set one up.